Dental Clinic System
Dental Clinic System is a web-based system and uses digital technologies to move to a computerized Dentistry operation and provide value-producing opportunities and increased Clinic revenues. Dental Clinic provides a module for Dentistry. It allows the Dentist to view his/her Patient’s Dental Records. It involves the storage and use of information generated in direct work with Patients in Dental Clinic. It includes arranging visits and operation of Dental Practice.
Provides Different Types of Patient’s Appointment
Online Self Appointment
Online Self Appointment is designed to increase Patient inflow using the Internet. It is a 24/7 activity without Clinic’s staff interaction. Patients experience Fast and Convenient way to schedule appointments. Online Self Appointment is integrated with Scheduler that automatically notifies clinic staff that an Online Self Appointment request has come in. Patients will automatically receive a notification in their Email Address and Mobile Number that confirms their Appointment including their Appointment Date & Time.
Benefits of Online Self Appointment
- Improves Patient Satisfaction. Online Self appointment only takes 2 to 5 minutes with 24/7 access to Online Self Appointment system anytime and anywhere. While the average time of phone appointments take 10 to 15 minutes with a significant portion of this time spent “on hold” or “transfer call.”
- Staff Productivity. Online Self Appointment frees Clinic Personnel from manual scheduling and gives them extra time to focus on other activities that allows them to accomplish more tasks each day without having to put in overtime.
- Reduces NO-SHOW rate. Automatic Notification reminds Patients of their scheduled appointments which lessen the no-show rate.
- 24/7 Access. Online Self Appointment is conveniently accessible by Patients 24/7 anytime and anywhere.
Call/Text Appointment
Patients may call/text the Clinic for Appointment. The Secretary may call the Patient for their basic information and automatically schedules the Patient’s Appointment. Patients automatically receive a notification that confirms their Appointment before the call ends.
Walk-In Appointment
Patient that arrives without an appointment can go directly to the Clinic’s counter for registration. A tablet device is given to Patient which allows them to encode their information and fill up the digitized Medical Questionnaire that is automatically saved to the system’s database and displayed in the Scheduler for the Secretary to view.
Digitized Dental Questionnaire
Screening Questionnaire
Screening Questionnaire is used to monitor and assess the Patient’s health condition prior to consultation. This is one of the health protocols for Covid 19 pandemic.
Patient Information
Patient Information is encoded by the Patient at the Clinic using a Tablet Device. Patient Information includes Name, Age, Address, Allergies, HMO, Employment Information and other information.
Dental History Questionnaire
Dental History Questionnaire is encoded by the Patient using the Clinic’s Tablet Device to provide their Past Medical History for the Doctor to view prior to consultation.
Treatment Consent Form
Treatment Consent Form contains details of possible risks and the benefits of the procedure allowing the Patient to make a definitive decision to sign and give consent..
Synchronize Clinic and Doctor’s Schedule
“Clinic Schedule” is automatically synchronized to the individual “Doctor’s Schedule” and vice-versa. A change in one is automatically reflected in the other.
Clinic Schedule
Clinic Schedule is a Scheduler System for all appointment registration such as On-Line Self Appointment, Call or Text, and Walk-Ins. All Information provided is automatically viewed by the Secretary. Clinic Schedule has a Clinic Schedule calendar that is synchronized to the Doctor’s Schedule calendar.
Doctor’s Schedule
Doctor’s Schedule. It is used by the Doctor to view the Patient’s assigned to them by Day, Week or Month. They can also view their personal appointments. All information is automatically reflected in the Patient Schedule Calendar.
Dynamic and Interactive Dental Chart
Dental Chart is a digital graphical tool used by the Dentist to easily document all important information during Inspection of Patient’s Dental Health including identifying and documenting details of Patient’s current tooth and gums condition.
3 Indicators of the Tooth Status:
· Blue – Restored Tooth
· Red – Decay
· Orange – Restored Prosthesis
Automated Dental Treatment Plan
Treatment Plan contains a Treatment Plan Table that is used by the Dentist to easily outline the recommended Dental Services for the Patient with the pre- determined cost for each service including the Time Frame. The Prepared Treatment Plan is sent to Patient’s Email Address for viewing.
List of Dental Procedures
- Prosthodontic
- Periodontic
- Endodontic
- Restorative Orthodontic
- Cosmetic Procedure
- Oral Surgery
Automatic Retrieval and Archiving of Digital Dental Treatment Plan and Dental Chart
Dental Archiving
Dental Archiving automatically stores the Patient’s Digital Treatment Plan and can be viewed by the Dentist in the Dental History for future review and reference.
Once the completed STEPS of a Procedure has been finished, a trigger initiates the automatic saving of the entire Treatment Plan & Procedures including Chart & Notes, to the Dental History for future use.
Digital Prescription
Prescription is used to encode the prescribed medicines for the Patient. A prescription report is automatically generated upon saving of the encoded prescription.
The Digital Prescription known as ePrescription will be sent to the Patient’s email. This ePrescription can be copied by the Patient to his Mobile Phone.
FDA Circular No.2020-037-A || Extension of the Effectivity of FDA Circular No. 2020-037 Entitled “Reissuance of the Guidelines on the Implementation of the Use of Electronic Means Of Prescription for Drugs for the Benefit of Individuals Vulnerable to Covid-19″.
Automated Next Appointment and Billing
Next Appointment
Next Appointment is used by the Dentist to assign a Date for the Patient’s Next Appointment. This means that the Previous Appointment has been “completed”. Assigning a Date for Patient’s Next Appointment will also generate a Billing Statement. If the Patient requests for another copy of the billing statement, the Dentist can click the “Generate Billing” button to provide another copy.
A notification will appear in the Clinic Schedule. Patient will be given the confirmed Date & Time for his Next Appointment prior to leaving the Clinic.
Billing
Billing is automatically generated and sent to Patient’s Email Address or Mobile Phone. The Next Appointment is automatically sent to the “Clinic Schedule”.
Collection
Collection manages the collection of Fees based on the eSOA received by the Patient through email or SMS.
KonekPAY Online
KonekPAY Online is a web application that provides a convenient cashless payment option for HMO Account or Corporate Account. An electronic Statement of Account (eSOA) and KonekPAY OnLine link will be sent to the email address of the eSOA Account holder/Payee.
Payment Options
KonekPAY Mobile
KonekPAY Mobile is a web application that provides a convenient cashless payment option for the Patient. An electronic Statement of Account (eSOA) will be automatically sent to the Patient’s Mobile Phone including the KonekPAY Mobile link for payment options using Gcash or PayMaya.
Payment Options
